LedgerAI connects to QuickBooks and automatically tracks your supplier invoices, staff costs, POS deposits, food purchases, and every deductible expense, so your books are always current.
You're running a floor, managing staff, and dealing with suppliers. The last thing you have time for is QuickBooks. But the IRS doesn't care how busy you are.
Sysco, US Foods, local roasters, linen services: dozens of weekly invoices that need to be in COGS, not 'Uncategorized Expense.'
Square, Toast, Clover, Stripe: deposits hit your bank in batches and never match the day's actual sales without manual work.
Employee meals are deductible differently than food sold to customers. Most shops never separate them, and overpay.
Without clean books you can't calculate your actual food cost, so you never know if the menu is profitable.
One-click OAuth. We sync your existing transactions instantly, including POS deposits and supplier payments.
Business checking, credit cards, even the personal card you ran supplies on, PDF or CSV from any bank.
Sysco → COGS. Square deposit → Revenue. Staff payroll → Wages. Utility bill → Utilities. Automatic, every day.
Food cost %, labor cost %, and net margin, all calculated automatically. Know your numbers before you close.
Sysco, US Foods, Performance Food Group, local roasters, bakeries, pre-trained to categorize as COGS automatically.
Square, Toast, Clover, Lightspeed: AI matches daily POS deposits to your bank and flags any discrepancies.
Separates employee meals (deductible) from COGS (food sold) so your food cost % is always accurate.
Automatically calculated food cost, labor cost, and overhead as a percentage of revenue. Every week.
Business checking, credit cards, petty cash: LedgerAI pulls them all into one daily reconciliation.
Retroactively audit any prior year. Fix every miscategorized supplier payment and POS deposit in bulk.
Track roaster invoices, barista wages, pastry COGS, and POS deposits automatically. Every single day.
Manage Sysco deliveries, kitchen staff costs, liquor purchases, and nightly sales all in one place.
Reconcile multiple POS terminals, track food cost by category, and keep supplier invoices organized automatically.
Handle ingredient costs, event deposits, staff hours, and delivery expenses without a dedicated bookkeeper.
For solo freelancers with simple books
For growing businesses with mixed expenses
For accountants managing multiple clients
14-day free trial. No credit card required. Compare to a bookkeeper at $400–$800/month.
"I was three months behind on my books every quarter. LedgerAI caught up the whole year in one audit and now my QuickBooks updates itself. My food cost is finally under control."
"Sysco, US Foods, and my local suppliers: LedgerAI knew exactly what every invoice was and put it in COGS. My CPA said my books were better than restaurants 10x my size."
"I had no idea what my real food cost percentage was. LedgerAI told me in the first report. I changed my menu prices and went from 4% margin to 18% in 90 days."
Join restaurant and café owners who have already automated their books. First 100 signups get 3 months free.
No spam. No credit card. Early access + founding member pricing.
LedgerAI also works for: