LedgerAI connects to QuickBooks and automatically tracks your food suppliers, COGS, staff payments, equipment, and utility costs. You review what's flagged. QuickBooks is updated. Your food cost finally makes sense.
LedgerAI looks for the specific issues that hit coffee shops and restaurants hardest: supplier invoices in the wrong account, staff contractors without a 1099 trail, personal charges in business books, and food cost that never matches reality.
LedgerAI handles the mechanical work of the first pass and puts only what actually needs a decision in front of you.
One-click OAuth. No API keys, no configuration. LedgerAI reads your transactions directly from QuickBooks and starts categorizing immediately.
Sysco, US Foods, local roasters, Square and Toast processing fees, and 670+ vendors match instantly. Cash and Zelle payments to staff hired as contractors are routed to Contract Labor.
High-confidence corrections are written to QuickBooks automatically. Your review queue shows only what needs a real call: staff contractor payments, unknown vendors, and anything the system is not sure about.
"I was three months behind on my books every quarter. LedgerAI caught up the whole year in one run and now my QuickBooks updates itself. For the first time, I actually know what my real food cost percentage is. I changed my menu prices and went from 4% margin to 18% in 90 days."
"Sysco, US Foods, and my local suppliers: LedgerAI knew exactly what every invoice was and put it in COGS. My CPA said my books were better than restaurants 10x my size."
"I had no idea what my real food cost percentage was. LedgerAI told me in the first report. That one number changed how I run my entire business."
If your first books review does not surface meaningful cleanup opportunities, cancel during the trial and pay nothing.
Monthly categorization and flagged item review
Full-year review, 1099 tracking, and vendor memory
For bookkeeping firms managing multiple clients
14-day free trial on all plans. No credit card required to start.
Yes. Sysco, US Foods, Performance Food Group, restaurant supply houses, Square, Toast, Clover, and most regional food suppliers are in the built-in library. COGS invoices, processing fees, and equipment purchases are all categorized correctly on the first run.
Payments to cooks, baristas, or servers hired as contractors via Zelle, cash, or check are flagged as potential Contract Labor. Anyone paid over $600 year-to-date is added to the 1099 review queue. You confirm the status; your CPA handles the filings.
LedgerAI ensures all food and supply invoices go to Cost of Goods Sold in QuickBooks. Once your COGS is correctly classified, your food cost percentage is accurate in any QuickBooks report. The categorization cleanup is the first step to meaningful food cost analysis.
LedgerAI detects common personal vendors (grocery stores, streaming services, household retailers) and flags them as personal charges so they don't inflate your expenses.
Yes. The Pro plan supports full-year reviews on any date range going back to 2020. If you have months or years of messy books, run the review and catch up in a single session.
Only miscategorized or uncategorized transactions are updated, and only after you approve each change. Nothing is written to QuickBooks until you click approve.
Yes. Cancel anytime from your dashboard. No fees, no lock-in.
Run a books review, catch every supplier invoice in the wrong account and missed staff 1099, and get a clear picture of your margins. 14-day free trial.
14-day free trial · No credit card required · Cancel anytime