LedgerAI connects to QuickBooks and automatically categorizes every material run, fuel stop, and subcontractor payment -- so you can focus on the work, not the paperwork.
Trades businesses have some of the most complex bookkeeping of any small business -- and most contractors are doing it wrong.
Gas, groceries, and personal tool purchases run through the business card. The IRS calls that commingling -- and it's an audit trigger.
Materials for Job A, tools for Job B, and coffee for yourself all on one receipt. Sorting these manually takes hours.
Personal vehicle and business truck expenses share cards. Without separation, you lose deductions and create IRS risk.
Paying subs over $600? You're required to file 1099-NEC. Missing them means IRS penalties plus potential backup withholding.
Without categorized books per job, you can't tell which type of work is actually profitable.
Big Q2 and Q3, slow winter. Without clean books month-to-month, quarterly tax estimates are always wrong.
One-click OAuth connection. Takes 60 seconds. We sync your existing chart of accounts and transaction history immediately.
Drag in PDF or CSV statements from any bank or credit card -- business and personal. LedgerAI reads every line automatically.
Materials, fuel, tools, subcontractor payments, permits, insurance -- all sorted into the right accounts automatically.
See a clean profit and loss breakdown by work type -- electrical, HVAC, plumbing, service calls -- so you know which work makes you money.
Flags groceries, personal fuel, and home purchases that show up in business accounts -- before your accountant (or the IRS) finds them.
Distinguishes job materials (COGS) from equipment purchases -- critical for accurate job costing and proper tax treatment.
Auto-tags 1099 contractor payments from Zelle, check, Venmo, and direct deposit. Stay compliant without the spreadsheets.
Separates business vehicle fuel from personal -- capturing the deductions you're owed without the audit risk.
Categorizes regulatory fees, city permits, and license renewals into the right accounts automatically.
All corrections and categorizations are pushed directly to your QuickBooks chart of accounts. Your books stay clean in real time.
| Vendor | Amount | Category | |
|---|---|---|---|
| Home Depot - copper wire | $847.00 | Materials (COGS) | ✓ |
| Shell Gas - personal car | $54.00 | PERSONAL FLAGGED | ⚠ |
| Mike Torres - sub electrician | $1,200.00 | Contract Labor | ✓ |
| Grainger - conduit & fittings | $234.00 | Materials (COGS) | ✓ |
| City of Dallas - permit fee | $175.00 | Permits & Licenses | ✓ |
| DeWalt - cordless drill set | $389.00 | Equipment | ✓ |
| McDonald's | $18.43 | PERSONAL FLAGGED | ⚠ |
| Sunbelt Equipment Rental | $450.00 | Equipment Rental | ✓ |
No contracts. Cancel any time. All plans include QuickBooks integration and personal charge flagging.
"I had no idea how much personal stuff was going through my business account. LedgerAI flagged $11,000 in personal charges my last bookkeeper never caught. That's a huge audit risk I didn't even know about."
"Categorizing Home Depot receipts used to take me 2 hours every Sunday. Now LedgerAI does it automatically. I just review the summary and move on."
"My accountant told me I was leaving money on the table every year because my books were so messy. Since LedgerAI, my deductions are up 22% and my books are clean for the first time ever."
Join thousands of trade contractors who use LedgerAI to keep clean books, catch personal charges, and never miss a deduction.
No credit card required. Free 14-day trial on all plans.
LedgerAI also works for other industries: