LedgerAI connects to QuickBooks and automatically categorizes every gear purchase, software subscription, and second shooter payment -- so you can focus on your craft, not your spreadsheets.
Between gear, subscriptions, second shooters, and destination shoots, your finances don't fit neatly into a spreadsheet. And every year that costs you.
Your camera shoots family photos and client shoots. Your lens is in both categories. Most photographers guess on this and guess wrong.
Lightroom, Premiere, Frame.io, Dropbox, Pixieset, Google Drive, Backup Plus. They all auto-charge monthly and pile up uncategorized.
You shot a wedding in Italy. Was it all business? Part vacation? The IRS has rules on this and most photographers don't know them.
Paying a second shooter over $600? You're required to file 1099-NEC. Most photographers never do and face penalties at tax time.
Spring and fall are packed, December is dead. Quarterly tax estimates are nearly impossible without clean month-by-month books.
Equipment rental, color grading, music licensing, animation -- video production has dozens of expense categories that get smashed into "Miscellaneous."
One-click OAuth setup. Takes 60 seconds. We import your existing transactions -- this year and past years -- automatically.
Drop in your bank and credit card statements as PDF or CSV from any bank. Business accounts, personal cards used for shoots, all of it.
Gear, software subscriptions, second shooter payments, travel, print lab orders, studio rental -- categorized correctly on the first pass.
Ready for your accountant. Perfectly organized by category. Every deduction captured. Every personal charge flagged and separated.
Camera bodies, lenses, lighting, and accessories from B&H Photo, Adorama, Amazon, and local rental houses -- categorized automatically.
Flags personal Amazon orders, Netflix, Whole Foods, and personal travel that sneak into business accounts. Never get surprised at audit time.
Auto-tags contractor payments for 1099-NEC filing. Every payment over $600 is tracked, labeled, and ready for your CPA.
Adobe Creative Cloud, Capture One, Pixieset, Frame.io, Dropbox -- all recognized and auto-tagged as software expenses every month.
WHCC, Miller's Lab, Bay Photo, and other print lab orders categorized as Cost of Goods Sold automatically. Your gross margin is always clean.
All corrections and categorizations are pushed directly to your QuickBooks in real time. Your books are always up to date.
| Vendor | Amount | Category | |
|---|---|---|---|
| B&H Photo - Sony lens | $1,240.00 | Equipment | ✓ |
| Adobe Creative Cloud | $54.99 | Software | ✓ |
| Netflix - personal | $15.99 | PERSONAL FLAGGED | ⚠ |
| WHCC Print Lab | $287.00 | Cost of Goods Sold | ✓ |
| Sarah Kim - 2nd shooter | $600.00 | Contract Labor | ✓ |
| Delta Airlines - client shoot | $487.00 | Travel & Mileage | ✓ |
| Whole Foods - personal | $134.43 | PERSONAL FLAGGED | ⚠ |
| Pixieset - gallery delivery | $24.00 | Software | ✓ |
| Adorama - camera bag | $189.00 | Equipment | ✓ |
| Frame.io - video review | $45.00 | Software | ✓ |
For solo shooters just starting out
For working photographers and video studios
For production companies and accountants managing multiple clients
14-day free trial. No credit card required. Compare to a bookkeeper at $300--$600/month.
"I was paying a bookkeeper $350 a month and she still got half my categories wrong. LedgerAI does it automatically and hasn't made a single error on my Adobe or B&H charges."
"As a video production company, I have incredibly complex expenses. Equipment rental, music licensing, colorist payments. LedgerAI categorized everything correctly on the first pass. I was genuinely impressed."
"The second shooter 1099 tracking alone saved me. I had no idea I was supposed to file for my shooters. LedgerAI flagged every payment and my CPA handled the rest."
Join photographers and videographers who have automated their bookkeeping. Get early access and founding member pricing.
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