LedgerAI connects to QuickBooks and automatically categorizes camera gear, video equipment, music licensing, second shooter payments, colorist and editor invoices, and software subscriptions. You review the flagged 1099s. QuickBooks is updated automatically.
LedgerAI looks for the specific issues that hit creative production businesses hardest: gear on the wrong account, contractors with no 1099 trail, missed licensing costs, and software subscriptions scattered across statements.
LedgerAI handles the mechanical work of the first pass and puts only what actually needs a decision in front of you.
One-click OAuth. No API keys, no configuration. LedgerAI reads your transactions directly from QuickBooks and starts categorizing immediately.
B&H, Adorama, Adobe CC, Frame.io, music licensing services, Pixieset, and 670+ vendors match instantly. Payments to colorists, editors, and second shooters are routed to Contract Labor for 1099 tracking.
High-confidence corrections are written to QuickBooks automatically. Your review queue shows only what needs a real call: unknown vendors, contractor invoices, and anything the system is not sure about.
"As a video production company, I have incredibly complex expenses. Equipment rental, music licensing, colorist payments, second shooter fees. LedgerAI categorized everything correctly on the first pass and flagged two colorists for 1099 filings I had completely forgotten about. I was genuinely impressed."
"I was paying a bookkeeper $350 a month and she still got half my categories wrong. LedgerAI does it automatically and hasn't made a single error on my Adobe or B&H charges."
"The second shooter 1099 tracking alone saved me. I had no idea I was supposed to file for my shooters. LedgerAI flagged every payment and my CPA handled the rest."
If your first books review does not surface meaningful cleanup opportunities, cancel during the trial and pay nothing.
Monthly categorization and flagged item review
Full-year review, 1099 tracking, and vendor memory
For bookkeeping firms managing multiple clients
14-day free trial on all plans. No credit card required to start.
Yes. B&H Photo, Adorama, ARRI, Blackmagic Design, Adobe CC, DaVinci Resolve, Frame.io, Musicbed, Artlist, Storyblocks, Pixieset, ShootProof, and dozens more are in the built-in library. Gear, software, and licensing costs are categorized correctly on the first run.
Payments to creative contractors via Zelle, Venmo, PayPal, or invoice are flagged as potential Contract Labor. Anyone paid over $600 year-to-date is added to the 1099 review queue.
Musicbed, Artlist, Soundstripe, Storyblocks, Getty Images, and similar services are recognized and categorized to Music Licensing or Production Costs automatically. These are deductible production expenses for video businesses.
LedgerAI distinguishes between equipment rental (rental houses, short-term) and equipment purchase (B&H, Adorama, Amazon). Rentals go to Equipment Rental, purchases go to Equipment for potential depreciation treatment.
Yes. The Pro plan supports full-year reviews going back to 2020.
Only miscategorized transactions are updated, and only after you approve each change.
Yes. No fees, no lock-in.
Run a books review, catch every miscategorized gear purchase and missed creative contractor 1099, and hand your CPA exactly what they need. 14-day free trial.
14-day free trial · No credit card required · Cancel anytime