LedgerAI connects to QuickBooks and automatically tracks your second shooters, equipment purchases, album labs, and software subscriptions. You approve. QuickBooks is updated. Your CPA gets clean books.
LedgerAI looks for the specific issues that hit creative businesses hardest: gear on the wrong account, second shooters with no 1099 trail, personal charges in business books, and software subs scattered across statements.
LedgerAI handles the mechanical work of the first pass and puts only what actually needs a decision in front of you.
One-click OAuth. No API keys, no configuration. LedgerAI reads your transactions directly from QuickBooks and starts categorizing immediately.
B&H, Adorama, Adobe CC, WHCC, Artifact Uprising, Pixieset, ShootProof, and 670+ more vendors match instantly. Zelle and Venmo payments to contractors are routed to Contract Labor.
High-confidence corrections are written to QuickBooks automatically. Your review queue shows only what needs a real call: unknown vendors, Zelle payments to contractors, and anything the system is not sure about.
"I had 14 second shooters last year paid via Zelle and Venmo. None of them were in QuickBooks correctly. LedgerAI found all of them, fixed the categories, and flagged every one for 1099 review. It also caught $3,800 in equipment deductions I had in the wrong account. My CPA called me to say my books were the cleanest she had seen from me in four years."
"B&H Photo, Adorama, Adobe, WHCC: LedgerAI knew exactly what every charge was. My CPA said it was the cleanest set of books she had seen from a photographer in 15 years."
"I was spending 4 hours every Sunday on bookkeeping. Now I spend 10 minutes reviewing the report LedgerAI sends me. The time savings alone is worth 10x the price."
LedgerAI builds a Memory Bank from the categories you confirm, so repeat vendors become easier to review over time.
If your first books review does not surface meaningful cleanup opportunities, cancel during the trial and pay nothing.
Monthly categorization and flagged item review
Full-year review, 1099 tracking, and vendor memory
For bookkeeping firms managing multiple clients
14-day free trial on all plans. No credit card required to start.
Yes. B&H Photo, Adorama, Adobe Creative Cloud, Lightroom, WHCC, Artifact Uprising, Pikto, Pixieset, ShootProof, Honeybook, and 17Hats are all in the built-in pattern library. Equipment purchases, lab invoices, and software subscriptions are categorized correctly on the first run without any manual setup.
Payments to individuals via Zelle and Venmo are flagged for your review as potential Contract Labor. You confirm or correct each one. Anyone over $600 year-to-date is added to the 1099 review queue. You do not need to track this manually across the year.
LedgerAI detects common personal vendors (grocery stores, streaming services, clothing retailers, food delivery) and flags them as personal charges. You confirm which ones are truly personal and they are separated from your business P&L. This is one of the most common issues for photographers who use one card for everything.
Yes. The Pro plan supports full-year books reviews on any date range going back to 2020. If you have a backlog of messy QuickBooks, run the review on the years you need cleaned up. The first run catches the most; every review after is faster as the system learns your vendors.
Only miscategorized or uncategorized transactions are updated, and only after you approve the changes. Every correction shows before and after so you know exactly what changed. Nothing is written to QuickBooks until you click approve.
Yes. The same system handles equipment, software, travel, contractor payments, and client expense reimbursements across all types of creative work. If you have vendors that are not in the built-in patterns, you correct them once and the system remembers for every future run.
Yes. Cancel anytime from your dashboard. No cancellation fees, no lock-in. Your QuickBooks data stays exactly as-is.
Run a books review, catch every miscategorized gear purchase and missed second shooter 1099, and hand your CPA exactly what they need. 14-day free trial.
14-day free trial · No credit card required · Cancel anytime