LedgerAI connects to QuickBooks and automatically categorizes cleaning supplies, equipment, vehicle expenses, and crew payments. You approve. QuickBooks is updated. Your CPA gets clean books.
LedgerAI looks for the specific issues that hit cleaning services hardest: supplies on the wrong account, crew members with no 1099 trail, personal charges in business books, and vehicle costs not properly tracked.
LedgerAI handles the mechanical work of the first pass and puts only what actually needs a decision in front of you.
One-click OAuth. No API keys, no configuration. LedgerAI reads your transactions directly from QuickBooks and starts categorizing immediately.
Costco, Sam's Club, supply distributors, and 670+ more vendors match instantly. Zelle payments to crew members are routed to Contract Labor.
High-confidence corrections are written to QuickBooks automatically. Your review queue shows only what needs a real call: unknown vendors, Zelle payments to crew, and anything the system is not sure about.
"I had five crew members paid via Zelle for the whole year, all sitting in Uncategorized Expense. LedgerAI found all of them, fixed the categories, and flagged four for 1099 review. It also caught $2,800 in Costco and supply purchases that were miscategorized. My CPA said it was the most organized set of cleaning business books she had reviewed."
"Costco, Sam's Club, gas stations: LedgerAI knew every expense without any setup. I went from spending 3 hours fixing books to 15 minutes reviewing a clean report."
"The 1099 tracking alone was worth it. I had no idea I was supposed to file for three crew members. LedgerAI caught all of them before tax day."
If your first books review does not surface meaningful cleanup opportunities, cancel during the trial and pay nothing.
Monthly categorization and flagged item review
Full-year review, 1099 tracking, and vendor memory
For bookkeeping firms managing multiple clients
14-day free trial on all plans. No credit card required to start.
Yes. Costco, Sam's Club, supply distributors, Procter and Gamble commercial accounts, and vacuum equipment vendors are all in the built-in pattern library. Supplies, vehicle expenses, and equipment purchases are categorized correctly on the first run without any manual setup.
Payments to individuals via Zelle and Venmo are flagged for your review as potential Contract Labor. You confirm or correct each one. Anyone over $600 year-to-date is added to the 1099 review queue. You do not need to track this manually across the year.
LedgerAI detects common personal vendors (grocery stores, streaming services, clothing retailers, food delivery) and flags them as personal charges. You confirm which ones are truly personal and they are separated from your business P&L.
LedgerAI categorizes gas stations and vehicle repair vendors to Vehicle Expense. For mileage tracking specifically, keep a mileage log. LedgerAI handles the dollar amounts and keeps them in the right account.
Yes. The Pro plan supports full-year books reviews on any date range going back to 2020. If you have a backlog of messy QuickBooks, run the review on the years you need cleaned up.
Only miscategorized or uncategorized transactions are updated, and only after you approve the changes. Every correction shows before and after so you know exactly what changed. Nothing is written to QuickBooks until you click approve.
Yes. Cancel anytime from your dashboard. No cancellation fees, no lock-in. Your QuickBooks data stays exactly as-is.
Run a books review, catch every miscategorized supply purchase and missed crew member 1099, and hand your CPA exactly what they need. 14-day free trial.
14-day free trial · No credit card required · Cancel anytime