LedgerAI connects to QuickBooks and automatically categorizes every supply run, mileage expense, and subcontractor payment -- so you spend time cleaning, not bookkeeping.
Between supply runs, subcontractors, mileage, and cash clients, your finances are scattered across a dozen places. And your tax bill shows it.
Every Costco and Amazon order blends personal and cleaning supplies. Those business deductions disappear into your personal spending.
Driving between clients is 100% deductible, but most cleaning owners never track it. That's hundreds of dollars lost every year.
Paying independent cleaners? You're required to file 1099-NEC for anyone over $600. Missing these triggers IRS penalties.
Cash from clients that never hits the books means understated income and messy tax time.
Vacuums, steam cleaners, and commercial equipment are depreciable. Most cleaning owners just expense them wrong or miss them entirely.
Without categorized books, you can't tell if your commercial contracts make more than your residential ones.
One-click OAuth connection takes 60 seconds. We import your existing transactions right away.
PDF or CSV from any bank. Business checking, credit cards, personal cards used for supplies -- all of it.
Supplies, mileage reimbursements, subcontractor payments, equipment, uniforms -- all sorted into the right category automatically.
Know your margins, see which service types drive profit, and hand your CPA a clean file at tax time.
Flags Costco, Target, and Amazon personal orders mixed into business accounts before they become a problem.
Automatically tags payments to independent cleaners as Contract Labor, ready for 1099-NEC filing at year end.
Cleaning products, commercial equipment, and uniforms are separated automatically into the right expense categories.
See which clients and service types -- residential, commercial, janitorial -- actually make you the most money.
All categorization corrections sync back to QuickBooks in real time. Your books are always up to date.
Identifies reimbursable driving expenses in your bank and card transactions so nothing slips through the cracks.
| Vendor | Amount | Category | |
|---|---|---|---|
| Zep Commercial Cleaning Supply | $234.00 | Cleaning Supplies | ✓ |
| Amazon - personal items | $87.43 | ⚠ PERSONAL FLAGGED | ⚠ |
| Maria Gonzalez - subcontractor | $450.00 | Contract Labor | ✓ |
| Costco Wholesale | $312.00 | Cleaning Supplies | ✓ |
| Shell Gas Station | $67.00 | Travel & Mileage | ✓ |
| Dyson Commercial Vacuum | $599.00 | Equipment | ✓ |
| Amazon Business - mop heads | $44.99 | Cleaning Supplies | ✓ |
| Netflix | $15.99 | ⚠ PERSONAL FLAGGED | ⚠ |
For solo cleaning owners with simple books
For growing cleaning businesses with mixed expenses
For accountants managing multiple cleaning clients
14-day free trial. No credit card required. Compare to a bookkeeper at $400 to $800/month.
"I was writing off my Costco haul without separating personal from business. LedgerAI flagged every personal item automatically. My accountant was shocked how clean my books were this year."
"I have 6 subcontractors and had no idea I was supposed to file 1099s for all of them. LedgerAI tracked every payment and my accountant handled the rest."
"I used to spend Sunday nights doing QuickBooks. Now I just review LedgerAI's weekly summary. It takes 10 minutes."
Join cleaning business owners who have already automated their books. First 100 signups get 3 months free.
No spam. No credit card. Early access + founding member pricing.
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